School Nurse Forms for Students with Diabetes
The Virginia Diabetes Council and the Department of Education: Office of Student Services supports the use of the these school forms as a way to provide quality and standardized care for children with diabetes in all school systems in Virginia.
Virginia School Diabetes Medical Management Forms (DMMP)
Virginia DMMP by Virginia Department of Education Updated June 14, 2017*
Original Virginia DMMP Form Updated May 11, 2017*
This process of using this form and creating proper protocol for students with diabetes involves 4 parts.
Part 1- School nurse distributes this form to the parent/guardian to determine permission or denial of permission for insulin and/or glucagon administration by trained unlicensed personnel.
Part 2 -- Physician distributes these forms to parents to sign and bring to their child’s school to authorize communication between the school and physician on diabetes care.
Part 3- If the child wears an insulin pump, then this form needs to be completed by the physician and the parent/guardian to provide child’s proficiency of pump operation and where they will require assistance/supervision.
Part 4– If the child is going to carry or self administer insulin and/or perform blood glucose checks in the classroom, this form is recommended to be completed by the physician, school nurse and parent/guardian to inform everyone of expectations and responsibilities.
*Note: After the posting of the new DMMP form the received notification by the Virginia Department of Education that there had been some concerns regarding the signature page that do not meet the law in Virginia. To rectify that Tracy White from the Department of Education worked with DOE staff to modify the document. The new document has new language and only requires a signature on the last page. There were also some minor modifications in the Physical Activity section as well. For those offices that are using the form outside of Virginia you may continue to use the original form posted. We recognize that this is an inconvenience, unfortunately it is beyond our control. Hopefully the new format will make life a bit easier for everyone and meets the needs of the school systems and the endocrinology offices.
Many children with diabetes have a 504 plan in order to outline the best methods for diabetes management while in school. This plan, refers to a plan developed to meet the requirements of a federal law that prohibits discrimination against people with disabilities. (under Section 504 of the Rehabilitation Act of 1973.) A 504 Plan sets out the actions the school will take to make sure the student with diabetes is medically safe, has the same access to education as other children, and is treated fairly. If you know a child with diabetes that is newly diagnosed or does not have a 504 plan, use the links below to start the process of implementing a plan at their school. You may also contact the school's 504 Coordinator for more information.
Other Recommended Resources:
NIH NIDDK Helping the Student with Diabetes Succeed: A Guide for School Personnel
Virginia Department of Education: Manuel for Training School Employees in Insulin and Glucagon
Virginia Department of Education: Diabetes Management in the School Setting
Children with Diabetes: Diabetes at School
JDRF School Advisory Toolkit
American Diabetes Association: Safe at School